Working with a remote team can get tricky. Messages get missed, files get lost, and meetings can feel like a waste if the tools don’t work well.
Sometimes the video cuts out, someone can’t hear, or the whole thing turns into a long back-and-forth email later.
When teams don’t have the right software, it slows everything down and makes simple tasks harder than they need to be.
The good news is that the right meeting software can fix all that. With clear video, easy file sharing, and tools for real-time or asynchronous feedback, your team can stay in sync without the usual stress.
In this article, we’ll look at seven of the best meeting platforms for smooth team collaboration.
What is Meeting Software?
Meeting software is a tool that helps people connect and talk online. It lets users hold meetings without being in the same place. Teams, clients, and partners can join from anywhere using their phone or computer.
Online meeting software is often used for team check-ins, client calls, or company updates. Many tools include features like screen sharing, chat, and file sharing. Some also offer recording and note-taking to keep track of what was said.
Video conferencing software focuses more on face-to-face calls. It helps people see and hear each other clearly, which is helpful for remote work or long-distance teamwork.
Web conferencing software is a broader term that includes both audio and video, along with features like polls, whiteboards, or presentations.
Some platforms also offer digital meeting rooms, which are shared spaces where users can talk, share files, and add notes.
They help keep everything in one place so the whole team stays connected before, during, and after each meeting.
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Benefits of Meeting Software
Meeting software helps teams, clients, and partners stay connected from anywhere. Whether you’re working across offices or time zones, the right tools can make your meetings smooth and stress-free.
Here are some key benefits to know:
Easy To Schedule Meetings
Meeting software makes it simple to book and manage calls. You can set up a meeting in just a few clicks and send invites straight to calendars.
Most tools also send automatic reminders, so no one forgets. This saves time and helps teams stay on track with daily plans.
Better Collaboration Tools
Built-in tools like screen sharing, chat, and file sharing make it easy to work as a team. You don’t have to switch between apps to show a file or explain an idea.
Everyone can give feedback right away, which helps move projects forward faster.
Noise Cancellation Helps You Focus
Many meeting platforms now include noise cancellation. This removes background sounds like typing, traffic, or barking dogs. It makes voices clearer and helps everyone focus, even when working from home or in busy places.
Improved Video Quality
Good video quality helps meetings feel more natural. You can see faces clearly and notice small reactions, which is useful in team discussions or client calls. It also keeps people more engaged during longer sessions.
Works Across Time Zones
Meeting software helps global teams stay in sync. You can find meeting times that work for everyone, even if you’re in different parts of the world. Some tools show time zones automatically, so no one has to guess or count the time difference.
Stays Stable With Your Internet Connection
Many meeting tools are designed to work well even with a weak internet connection. When the signal gets low, they automatically lower the video resolution or adjust the audio so people can still hear and speak without problems.
These smart changes help prevent frozen screens, broken audio, or sudden disconnections. Everyone can stay in the meeting and keep the conversation going, even if the internet isn’t strong.
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Top 3 Most Popular Meeting Software in 2025
Meeting software keeps teams connected and helps businesses grow. Here are the top three most popular meeting tools in 2025 that people trust for smooth online meetings.
Google Meet
Source: workspace.google.com
Google Meet is a video calling tool that helps people talk and work together from anywhere. You can join from your phone, tablet, or computer using the app or a browser.
It works with other Google tools, so you can meet while working in Docs, Slides, or Sheets. Some features, like longer calls or meeting recordings, are available with a paid plan.
Key features:
- Join calls from anywhere – Use a phone, tablet, or computer with no setup needed
- Meet from other Google tools – Start a call while working in Docs, Sheets, or Slides
- Live translation and notes – Get captions in over 65 languages and automatic meeting notes with Gemini
- Interactive meeting tools – Watch videos, play games, and react with emojis during calls
- Extra options with premium – Record calls, hold longer meetings, and add more people when using a paid plan
Microsoft Teams
Source: microsoft.com
Microsoft Teams is a communication and collaboration platform that brings together chat, video calls, phone service, and app integrations in one place. It works for individuals, small businesses, schools, and large companies.
Teams connects people across locations and devices, and supports both real-time meetings and shared workspaces. Some advanced tools and features are only available through paid plans.
Key features:
- Meet and chat from anywhere – Talk by video, voice, or message using a phone, tablet, or computer
- Built-in phone service – Make and receive calls through the Teams app using cloud-based phone features
- AI-powered meeting tools – Use smart features like meeting notes, summaries, and Copilot prompts
- Work together in real time – Edit and share files during meetings using Word, PowerPoint, and Whiteboard
- Options for every need – Choose from personal, business, education, or enterprise plans with add-on features
Zoom Meeting
Source: zoom.com
Zoom Meetings is a video conferencing tool that supports online meetings, chat, and real-time collaboration. It works across devices and is designed to support both remote and hybrid teams.
With built-in AI tools, users can generate summaries, translate captions, and manage tasks more easily.
It also includes access to breakout rooms and works with many third-party apps for scheduling, sharing, and note-taking.
Key features:
- AI Companion tools – Get meeting summaries, action items, and suggested content without extra setup
- Built-in chat and scheduling – Send messages and plan meetings before, during, and after a Zoom meeting
- Breakout rooms – Split participants into smaller groups for focused discussions during a call
- Collaboration tools – Share screens, co-edit files, use whiteboards, and connect to third-party apps
- Join from anywhere – Access Zoom meeting links from desktop, phone, or car with one tap and switch devices easily
Best Meeting Software for Engineering and Product Teams
If you work with CAD files or 3D model reviews, you know how tricky it can be to share changes, give feedback, or work with others in real time. Regular video call tools often fall short.
You need software made for design work. It should let you zoom in, mark up 3D models, and talk through details without delays.
The best meeting tool for CAD collaboration helps your team see every detail clearly, make quick edits, and stay in sync during the call.
CADchat
CADchat is an online meeting and collaboration tool built for teams that work with CAD files.
It helps designers, engineers, and non-technical teams work together clearly and quickly. You can hold real-time or asynchronous meetings inside shared digital workspaces.
With CADchat, teams can leave feedback right on 3D models, avoid version issues, and move projects forward without confusion.
Everyone stays on the same page, even if they’re in different time zones or don’t use CAD software.
Key features:
- Live CAD model reviews – Open and review 3D CAD files without screen sharing or file conversions
- Async model feedback – Leave comments on CAD models anytime, from anywhere
- Digital workspaces – Keep files, comments, and decisions in one shared space
- Non-technical access – Let anyone view models and give feedback, no CAD experience needed
- Manufacturability feedback – Spot and fix design issues fast with suppliers and machinists
- Cross-team alignment – Help engineers, manufacturers, and execs work better together
- Version control – Work with all major CAD file formats and always use the latest version
Make cross-platform CAD collaboration easy. Get started with CADchat today!
Top Meeting Software for Sales Teams
Running webinars is a great way for sales teams to reach more people and share what they offer. But without the right meeting software, it can be hard to keep things smooth and professional.
Choosing good meeting software helps teams give better webinars, connect with prospects, and close more deals.
Let’s look at your top choices:
Cisco Webex Meetings
Source: webex.com
Webex Meetings is a video conferencing platform that supports calls, chats, and collaboration across locations and devices.
It works for businesses of all sizes and includes tools for sharing content, managing meetings, and supporting hybrid teams.
Some features use AI to help with note-taking, translations, and other tasks. Users can join from a computer, phone, or even from a car.
Key features:
- Real-time translation and captions – Translate meetings into over 100 languages with built-in subtitles and voice recognition
- AI meeting assistant – Use voice commands to take notes, highlight key points, and get transcripts during or after calls
- Device flexibility – Join from desktop, mobile, or move the meeting between devices with a QR code
- Interactive tools – Use polls, Q&A, reactions, and screen sharing to stay engaged
- Noise and voice control – Remove background noise and focus audio on the speaker for better sound quality
ClickMeeting
Source: clickmeeting.com
ClickMeeting is a browser-based webinar and video conferencing platform made for teaching, training, marketing, and large-scale online events.
It helps people run live or automated webinars, share content, and connect with audiences from anywhere.
The platform includes tools for interaction, collaboration, and paid access, with support for secure data handling and event scaling up to thousands of attendees.
Key features:
- Run live and automated webinars – Host real-time events or schedule automated sessions that play on demand
- Host large online events – Support up to 10,000 attendees with high-quality live streaming
- Create paid webinars – Sell access to webinars with secure payment integrations
- Built-in collaboration tools – Share presentations, run polls, and use chat to engage your audience
- No downloads needed – Join and host meetings directly from your browser without installing software
Zoho Meeting
Source: zoho.com
Zoho Meeting is an online meeting and webinar platform that helps teams, businesses, and educators connect from anywhere. It supports video conferencing, screen sharing, webinars, and team collaboration.
Users can host live sessions, record meetings, share files, and stream events through a browser without needing extra software. The platform includes built-in tools for scheduling, analytics, and secure communication.
Key features:
- Video meetings and webinars – Host secure video calls and live webinars with screen sharing and real-time interaction
- Recording and sharing tools – Record sessions and share with participants who missed the meeting or want to review
- AI-powered transcriptions – Get automatic notes and key points using built-in generative AI
- Browser-based access – Run and join meetings without downloads or installations
- Meeting room management – Link physical spaces to virtual meeting rooms and launch sessions directly from room controllers
Reduce meeting time by 50% and get clearer outcomes with CADchat.
What Features Should You Look For in a Meeting Software?
Choosing the right meeting software depends on how you plan to use it. Some tools offer basic video calls, while others give you more control, better quality, and smarter features.
Below are important features to look for when picking a tool that fits your needs.
Mouse Sharing For Easy Walkthroughs
Mouse sharing lets another person move their mouse on your screen. It’s helpful when you’re guiding someone through a task or explaining a design. This makes collaboration feel smoother and more hands-on.
Meeting Lock For Extra Privacy
A meeting lock stops new people from joining once the session starts. This keeps the meeting private and prevents interruptions. It’s a useful feature for calls with sensitive topics or small team discussions.
Sticky Notes To Capture Ideas
Sticky notes help teams write quick ideas or reminders during meetings. You can place them in shared spaces so everyone stays on the same page. They’re great for brainstorming and keeping track of action items.
Add-Ons For Extra Tools
Many platforms offer add-ons that bring in extra tools like whiteboards, task lists, or integrations with other apps. These add-ons can improve how you run meetings without needing to switch between programs.
Paid Plans With More Features
Free plans are good for quick calls, but paid plans often unlock more features. These can include longer meeting times, larger group sizes, storage, and admin controls. If your team meets often, a paid plan may be worth it.
Closed Captioning For Better Access
Closed captioning shows text on the screen during a meeting. It helps people who are hard of hearing and is also useful in noisy places. Some tools also let you save the captions as a transcript after the call.
Best Quality Audio And Video
Clear sound and sharp video help everyone stay focused. Look for software that offers the best quality, even if some users have slower internet. This keeps meetings smooth and avoids miscommunication.
Get the Best Meeting Software for Engineering and Product Teams
Whether you’re working with engineers, manufacturers, or non-technical teams, CADchat brings all your collaboration into one simple space.
CADchat helps your team cut down on delays, fix design issues faster, and keep everyone in sync. No more version mix-ups, scattered feedback, or long email chains.
Here’s how CADchat makes a real difference:
- Faster design approvals – Review and approve CAD models in real time or on your own schedule without delays
- Fewer mistakes – Catch manufacturability issues early by working directly with suppliers inside the platform
- Clear version control – Always work on the latest CAD file and track every change without confusion
- Easy access for everyone – Let non-technical users view models and leave feedback without needing CAD software
- Organized collaboration – Keep files, notes, and comments in one shared workspace so nothing gets lost
Try CADchat today and see how much easier design meetings can be when everything just works.
FAQs About the Best Meeting Software
What is the best software for meetings?
The best meeting software depends on what you need. If you want something simple and easy for virtual meetings, Google Meet and Zoom are popular platforms.
For team collaboration with built-in chat and screen sharing, Microsoft Teams is strong, especially for Google Workspace or Microsoft Outlook users.
These tools offer video recording, high-quality video, and other tools to help meeting participants stay on the same page.
If you’re looking for a meeting platform that can help you present CAD files more easily, CADchat is your top choice.
Which platform is best for meetings?
Zoom, Microsoft Teams, and Google Meet are often seen as the best video conferencing platforms. They offer the important features people look for, like screen sharing, live captions, and good video and audio.
For product design reviews, CADchat offers features that make it easy for engineers and designers to share their 3D models with other departments.
They’re all user-friendly and work well for online meetings, whether you’re on a phone or desktop.
Is there a better alternative to Zoom?
Yes, Microsoft Teams and Google Meet are solid options. Microsoft Teams is great if your business uses Office tools and wants a built-in team chat.
Google Meet works well for Google Workspace users and connects smoothly with Google Calendar. Both offer a free plan and support video calls, virtual backgrounds, and other advanced features.
CADchat is another smart pick, especially for design or engineering teams. It’s built for real-time collaboration on CAD files and technical drawings.
What is the best conferencing app?
The best video conferencing apps are Zoom, Google Meet, GoTo Meetings, and Microsoft Teams. They support remote participants, video meetings, and screen sharing with strong security features.
If you want a virtual meeting platform that fits both small businesses and professional services, these apps offer standout features that help teams connect and save time.
CADchat also stands out for design and engineering teams. It lets you meet, chat, and comment directly on CAD files. You can use the free version to try it out.
